Quotes
Scope, materials, rates and timing, set out in your format.
Send us the job details and your pricing. You get a ready-to-send quote.
Back office for builders & contractors
Your admin, sorted.
- Real people. A real person handles every request, not a chatbot or an auto-reply.
- Your admin, without the hire. We do the office work, so you don't need to employ an admin.
- All your paperwork, done. Quotes, invoices, emails, scheduling and more.
- Send it your way. Voice, text or photos. We do the work, you approve, it goes out.
- You stay on the tools. Send us jobs anytime. Keep working while we handle the paperwork.
- Multilingual. We work in more than one language.
Who we are
We're your back office.
Not enough volume for a full-time office person, but quotes, invoices and emails never stop. That's the gap we fill.
Real people
The same person looks after you every time, and gets to know your business and your jobs.
Your templates, your way
We use your templates and formats, and adjust any time.
Message us any way
Voice notes, text or photos, straight from site. No software to learn.
AB
ABC Building · PaperworkYou, BuildMemo
0:18“Job 37, progress claim 2. Invoice per the quote, plus GST.”
Got it. Checked against the quote. You'll have it by 3pm.
PDFINV-0123 Progress claim 2.pdfPlease check amount and date.
All good, send it 👍
What we do
Your paperwork, off your plate
The office work that eats into your evenings, handled for you. Here's what we do most often.
Invoices
Raised from the quote or progress stage, with amounts and GST checked.
Tell us who to bill and for which stage. We do the rest.
Business emails
Clear, professional emails to clients, builders and council.
Give us the key points, even as a voice note. We write it up properly.
Contract documents
Project details filled into your own contract template.
Share your template and the job info. We fill it in, you check it.
Site notices
Delays, programme changes and site coordination, written up from the facts.
Tell us what happened and when. We turn it into a proper notice.
Scheduling & bookings
Inspections, deliveries and trades, booked in and confirmed.
Let us know what needs to happen and when. We line it up.
Something else on your desk? If it's paperwork, just ask.
Business decisions stay with you. We don't give legal, engineering or tax advice, and we never change contract clauses.
How it works
Simple to get started
No software to install, no long onboarding. Just a quick chat and a group message.
- 01
Intro chat
A quick chat by phone, message or in person, so we understand your business and your paperwork.
- 02
Agree the setup
Confirm what we handle and how documents are sent.
- 03
Set up a group chat
On whichever app you already use. All requests in one place.
- 04
Templates
We use yours, or build your first set free.
- 05
Go live
Send your first job. We take it from there.
Standards & quality
Clear standards. Nothing goes out without you.
24hTurnaround once we have everything and the request is confirmed
LocalA local Sydney business. The same person handles your work every time, from request to approval.
MultilingualDocuments and communication in more than one language
Checked line by line
Every document is checked against your request and your template.
Your final approval
Nothing is used or sent until you approve it.
Tools help, people check
We use professional tools to work faster. Every document is reviewed by a person, and each client's files are kept separate.
Try us
First month free.
Full service, no charge. Then decide.
Then
A$300+ GST /month
That's about $10 a day + GST
A$330 a month including GST. Final pricing is based on your workload.
- All our services included
- Your existing templates, or the first set built free
- Your own group chat, with the same person every time
- 24h turnaround once confirmed
- Urgent jobs available, confirmed case by case
FAQ
Common questions
Can't see your question here? Send us a message and we'll get back to you.
What if I don't have all the details?
We send a checklist so you can send everything at once, and flag anything missing as we go. Voice notes and photos work too.
Do documents go straight to my clients?
No. Everything comes to you first. Sending on your behalf is agreed at setup, and only from a company email you set up for us.
Do you give legal or tax advice?
No. We prepare documents from the facts and decisions you give us. For legal, engineering or tax questions, please speak to a qualified professional.
Contact
Let's take the paperwork off your hands.
Tell us a little about your business and we'll set up a quick intro chat.